Profits in the Cloud � Casdex Scores With Digital Archiving
Cloud service provider Casdex' digitization and archiving services deal with national restaurant chain Baja Fresh shows how cloud-based managed services are moving beyond the enterprise.
Casdex, a Calif.-based, cloud computing provider of digital archiving services, has landed a five-year contract with Baja Fresh Inc. to provide digitization and archiving services for the restaurant chain's 300 locations nationwide.
"The demand for digital archiving has been enterprise-centric,"said David Barley, Casdex chief technology officer. "But today customers are trying to do more with less so digital archiving is starting to make more sense to smaller businesses. We want small businesses to know that we can give them the same secure digital archiving solutions as enterprises without the high cost."
Security, Compliance, Convenience and Cost
Casdex will digitize Baja's human resource and financial records for its network of company-owned and franchised outlets. Baja officials said the deal was prompted by its concerns over data security, compliance requirements, convenience, cost savings and future storage needs.
"The ability to take digitized information and store it is a win-win for us and the environment," said John Waldo, Baja human resource director. He said that the digitizing effort will include the company's accounting records, documents such as facility leases and employee files. A new Baja payroll system will be stored digitally with employees' other records, Waldo said.
"With so many locations nationwide, it has become a Herculean task to keep track of all of our paper documents," said David Kim, Baja chief executive. Baja estimates that initially Casdex will archive up to 30,000 scanned pages each day, including previously stored materials.
Casdex's algorithm-based technology encrypts documents and transmits them in pieces to multiple remote access locations where they can be reassembled and retrieved only by users with proper authentication credentials. When archiving a document, a company can customize the retention time, after which the material is destroyed and deleted from the server.
"Our service gives Baja access to their data in an easy, simple way," Barley said. "Everything is digitally signed with redundant fingerprints. There's an entire document audit trail with an authenticity piece."
Casdex's pricing scheme for its digital archiving services is geared towards small firms, Barley said. Prices range from $99 per month for 5GB of storage and unlimited uploads/downloads to a one time fee of $1,500 for a lifetime account. Barley declined to reveal the value of Casdex's deal with Baja but said that it was customized for Baja's specific needs.